Job Description:

- Book rooms, conference facilities, services and vehicle dispatch

- Process and manage the budget as well as invoices

- Office contract record

- Liaise with staff in other sections and with external contacts

- Liaise with colleagues and external contacts to book travel and accommodation

- Source, negotiate and purchase assets, stationery

- Instruct and record documents of departments to storage

- Handle general office administration including filing, sending and receiving faxes and correspondences

- Execute assets/ expense, file and record assets.

- Control and prepare the monthly report on expense 

- Supervise work of pool of admin staff: cleaner, security, driver

- Coordinate with Head Office in sourcing and processing recruitment until newcomer onboarding

- Following up manpower, training change and update timely. Maintain all staff records and fully report to Head Office

-  Implement/support a program to organize events in branch & HO events to ensure everything is well-prepared

- Conduct and manage all the mandatory insurance & PIT jobs

- Co-work with Head Office for monthly payroll & prepare all reports (newcomer, resignation, movement cases) on time

- Follow-up and claim the Personal Insurance (Samsung)

- Prepare new labor contracts, renew ones and follow-up the relevant decisions

- Admin the holiday control & annual health check

- Process all documents for Expats (Resident Card, Work permit)

Job Requirement:

- Bachelor of Accounting or Economic/Finance

- Knowledge of administrative and clerical procedures

- Knowledge of expense/budget estimation

- Organizational skills 

- Teamwork

- Communication skills

- Accounting certificate is preferable